Prequalification Process

Coles Group prequalify its contractors to determine the health and safety competence of contractors in order to establish a ‘pool’ of preferred contractors. Only contractors that are prequalified will be invited to tender for work on sites.

In order to prequalify with Coles Group, contractors are required to complete a prequalification questionnaire.

The Contractor Prequalification process may be initiated by:

• Coles Group Contract Managers as a result of a new contract work requirement (need for contract work)
• Contracting companies interested in registering as contract work providers

In both cases a copy of the Contractor Prequalification requirement is issued to and completed by the company seeking prequalification. In some businesses, the pre-qualification process may be managed through an external provider.

Assessment criteria will provide the assessor with information to assess the extent to which health and safety is managed by the prequalifying contractor. Once this is assessed as ‘Acceptable’, additional requirements may be then considered as part of the tendering process.

Once accepted as a prequalified contractor, prequalification will remain valid as long as the contractor works for Coles Group. The contractor will need to re-apply if they stop working for Coles Group for 2 or more years. Upon commencement of the contract Coles Group the businesses may conduct audits and spot-checks to verify statements by the contractor in the prequalification.

In the event that a contractor / company is unable to meet the safety requirements of a particular section(s) of this prequalification questionnaire, Coles Group/the business may work with the contractor / company to implement an action plan to meet the safety standards.